How to Quickly Find and Manage All the Relevant Content in Confluence

Confluence is a great tool for storing and sharing information, but it can be difficult to find the information you need if it's not well organized and with the ever-growing volume of data, it only gets trickier. In today's article, we will show you tips to quickly find relevant content in Confluence.

One way is to use Metadata for the Confluence link field feature to improve the searchability of your Confluence content. The link field allows you to add links to other pages and documents to your Confluence pages. This can be helpful for a variety of use cases, such as:

  • Quality management: You can link to relevant procedures, checklists, and standards to ensure that your work is compliant.
  • IT documentation and catalogue: You can link to relevant IT assets, such as software applications, hardware devices, and network resources to troubleshoot problems or to plan new deployments.
  • Customer support: You can link to FAQs, knowledge bases, and troubleshooting guides to help customers find the information they need.

The new filter option for the link field in Metadata for Confluence makes it even easier to find the relevant content in Confluence. With this new feature, you can filter pages by the links they contain. If you would like to filter who was the contributor when the content was published, a vague title or text you have in mind, this feature also allows you to find that information quickly. When you type to start searching, it shows the current page and the most recently viewed page on the top, which saves time from searching the name again. 

To use the filter option for link field in Confluence, you will need to install the Metadata for Confluence app. Once the app is installed, you can configure the filter option in the report macro in the template linked to the content category. This means that users will see the most up-to-date list of links.

Here are some tips for using the filter option for link field to quickly find all the relevant content>

  • Use specific keywords: When you are configuring the filter option, use specific keywords that will help you to narrow down the search results. For example, if you are looking for information on how to troubleshoot a problem with your printer, you could use the keywords "printer" and "troubleshooting."

The filter option for link field in Metadata for Confluence is a powerful tool that can help you quickly find all the relevant content in Confluence. If you are looking for a way to improve the searchability of your Confluence content, then I encourage you to try out this feature.

I hope this has been helpful. If you have any questions, please feel free to leave a comment below. To request a demo or if you have questions related to the product, please contact us here